The Rehearsal Club Financial Procedures
All expenses incurred on behalf of The Rehearsal Club must be pre-authorized.
All expense reimbursements require receipts and/or invoices in order to be processed.
Pre-Authorization Spending Request Form
To request and obtain funding, the appropriate board member must submit a completed Pre-Authorization Spending Request Form, which will be submitted to to Allen Bomes (asbomes@gmail.com) with copy to Jackie Gautreaux (jackiegautreaux@aol.com) and Gale Patron (galepatron@aol.com)
All submissions must be made with enough time for the Treasurer to analyze the request before actually responding to it and committing to event/services.
If services are required as part of the Pre-Authorization Spending Request, invoices must be submitted along with the Check Request/Reimbursement Form.
A member of the finance committee will get back to you with any questions or will notify you of the approval or denial of the request.
Submit to obtain approval to spend money for an event or goods/services, even if it is in the budget.
Check Request/Reimbursement Request Form
To pay vendors or seek reimbursement for out-of-pocket expenditures, complete a Check Request/Reimbursement Form, attaching clear, well-lit and legible receipts.
The form and invoices may be submitted prior to the completion of the job.
Multiple invoices (and/or multiple receipts) can be submitted through the form and will be collated into a single daily request which will be submitted to Allen Bomes (asbomes@gmail.com), Jackie Gautreaux (jackiegautreaux@aol.com), and Gale Patron (galepatron@aol.com), with a copy to the person who submitted the form.
After the event is completed and services rendered, the vendor will receive payment.
The Check Request/Reimbursement Request must be approved by a board member of the finance committee (Allen, Gale or Sheryl) prior to sending payment.
Submit with invoices and/or receipts after services completed.